Based on the rental day | Application Processing (Approval) Procedures | Remarks |
---|---|---|
7 days before |
Receive various applications and reports on operating regulations including an application for technical supports
- Submit entire documents such as design drawings (including separate attachments): organizer - Submit a work report (including separate attachments): constructor |
Hall Manager |
(Document supplementation) | Return and supplementation request for matters in violation of operating regulations and related laws (receive documents again) | Hall Manager |
Review and approval on applications |
Approval after review based on operating regulations and related laws
- Attach (check) a certificate of flame retardant (performance) floor and finishing materials) - Attach (check) the layout of heavy objects, load distribution plan - Attach (check) the quantity of dangerous objects, safety control plan Advertising and guide facilities: approval under approval standards and procedures |
Approval by SETEC |
3 days before |
- Submit facility related documents such as an application for technical supports to the person in charge of facility operations. - The person in charge of facility operations informs Exhibition Center Hall Manager of the presence or absence of abnormality. |
Hall Manager Person in charge of facilities |
2 days before |
Inform the event organizer and installer of approval
- Installer : receive the approval letter. |
Hall Manager Submitting companies |
1 day before |
Prior check on exhibition facilities with the organizer, installers and security guard company (regarding restorations) )
- Including the organizer office (transfer and succession) - Receive a pass from constructors. - Deliver security guard work instructions (person in charge of security guard company receives instructions.) |
Hall Manager Installers Security guard company |
Construction period |
Installations and construction control: control based on operating regulations, applications and design drawings
- Principles of same constructions as those of design drawings in accordance with regulations and related laws - Forced dismantlement of installations or constructions without permission or in breach of regulations or laws, warning to installers - Completion of constructions : Each constructor: submit the list of stationing personnel - Removal of construction materials, disposal and arrangement of construction residues (special wastes) |
Hall Manager Installers |
Exhibition period |
Energy supply an hour before opening, turn off 30 minutes after closing
Power supply for 24 hours: separately control by constructors |
Hall Manager |
Dismantling time |
urn off main power after exhibition ends. (discuss the timing with the organizer.)
Check the stationing at the dismantling site during the time. (Prevent damage to facilities.)
- Turn off power, compressed air and water supply. (Turn them off after discussions with the organizer.) - Check the removal of exhibited products, dismantlement of installations and cleaning. - Check the quantity of wastes including garbages and need of restorations. |
Hall Manager |
Final | Constructors return their pass. (Expenses requested if they are lost.) Check and notify energy use amount, matters to be restored, and quantity of garages and wastes. | Hall Manager |