SETEC

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01Basics
  1. 1) Required Documents (Refer to the SETEC Exhibition Hall Operating Regulations and Lease Agreement)
    1. A. Event or venue operation plan (for exhibitions, events, etc.)
    2. B. If the event venue includes facilities or structures requiring permits,inspections, or approvals from relevant authorities, the corresponding certificates must be submitted.
    3. C. Insurance policy:
      - Full-hall event: (Death) KRW 150 million, (Injury) Up to KRW 30 million,
         (Disability) Up to KRW 150 million based on severity - Single-hall event: [(Death) KRW 50 million, (Injury) Up to KRW 10 million,
         (Disability) Up to KRW 50 million] × Number of leased halls
    4. D. Additional required forms:
      - SETEC Exhibition Checklist
      - Free Parking Permit Application for Organizers
      - SETEC Exhibition Hall Restoration Agreement
      - SETEC Exhibition Hall Safety Management Plan
      - If heavy or hazardous materials need to be brought into the venue, submission of the Heavy Equipment Entry Report and Hazardous Material Entry/Exit Permit Application is mandatory.
  2. 2) Use of the Exhibition Hall and Meeting Rooms
    1. A. Usage is permitted only after compliance with operating regulations and payment of rental fees.
    2. B. All activities must adhere to the SETEC Operating Regulations and Lease Agreement.
    3. C. Any use beyond the contract must be pre-approved by SETEC.
  3. 3) Installation and Construction
    1. All construction and installations must comply with relevant regulations (architecture, fire safety, electrical, gas, etc.) and SETEC Operating Regulations.
02Compliance with SETEC Operating Regulations
  1. 1) Compliance Responsibilities
    1. A. The organizer must inform construction companies, participating companies, and other relevant entities of the SETEC Operating Regulations in advance to ensure compliance.
    2. B. Deadlines for submitting various applications and reports (as per the designated forms in the operating regulations) must be strictly followed.
    3. - Since these documents are reviewed and approved in accordance with SETEC Operating Regulations, compliance with submission deadlines is necessary to prevent delays in construction and event execution.
  2. 2) Booth Installation Guidelines
    1. A. Fire hydrants and emergency exits must remain at least 1 meter clear, and cargo entryways must remain at least 5 meters clear.
    2. B. Compliance with designated installation boundaries within the exhibition hall is mandatory.
    3. C. Only flame-retardant materials must be used for construction work.
    4. - Prior to construction, a flame-retardant certification must be submitted via email.
    5. - If non-compliant materials are found, SETEC reserves the right to halt construction, with all responsibility falling on the user.
    6. D. All booth construction and related work must adhere to SETEC Operating Regulations and applicable legal standards.
    7. E. All booth construction and installation work must be carried out by SETEC-registered contractors.
    8. - If SETEC does not have a registered contractor for a specific type of work, alternative contractors may be used after consultation with SETEC.
    9. F. Construction must be carried out in accordance with the submitted design plans.
    10. - Any necessary changes must be pre-approved through the submission of a change request form before implementation.
    11. - The user bears full responsibility for any issues arising from non-compliant construction.
  3. 3) Handling of Heavy and Hazardous Materials
    1. Approval must be obtained through the submission of a Heavy Material Entry Report and a Hazardous Material Entry (Exit) Permit Application before such materials can be brought into the venue.
  4. 4) Safety and Security Measures
    1. A. Security, guidance, and event staff must be deployed to prevent facility damage, fire hazards, safety incidents, theft, and ensure orderly operations.
    2. B. Protective measures, such as Pytex flooring, must be implemented to prevent floor damage from installations in the lobby.
03Other Instructions and Restrictions
  1. 1) Sales and Cooking Activities
    1. A. Sales and cooking activities within the event venue are strictly prohibited.
    2. - Exceptions may be granted only with prior approval from SETEC, if deemed necessary for the event.
  2. 2) Restrictions on Floor and Wall Usage
    1. A. Only water-based crayons and marking tape may be used on the exhibition hall floor (prohibited: transparent tape, double-sided tape, strong adhesives, etc.).
    2. B. Attaching advertisements using tape, adhesives, or nails to walls or floors is strictly prohibited.
  3. 3) Utility and Facility Use
    1. A. Electricity, compressed air, and water supply can only be provided after safety inspections.
    2. - Supply must adhere to electrical operation guidelines and event-related procedures.
    3. B. Noise regulations must be observed to prevent disputes among exhibitors.
    4. C. Materials related to the opening ceremony must be submitted in advance (event schedule, VIP list, vehicle details, etc.).
    5. D. The use of indoor heating equipment is prohibited in the exhibition hall and conference rooms.
    6. E. Any non-exhibition events held in the indoor exhibition hall must include protective flooring (e.g., Pytex) and ensure minimal noise during dismantling.
    7. F. LPG gas cylinders are prohibited from being brought into the venue.
    8. G. If additional facilities such as dressing rooms, makeup rooms, or medical rooms are needed, separate areas within the venue must be set up.
    9. H. Large-scale performances or gatherings require additional security personnel and prior consultation with SETEC.
  4. 4) Waste Disposal and Restoration
    1. A. Users must submit a work report when using electricity, heating/cooling systems, water supply, or compressed air.
    2. B. Users are responsible for covering the costs of waste disposal resulting from their event.
    3. C. After the event, both parties must inspect the venue together to confirm its condition (with the onsite manager).
  5. 5) Prohibited Activities
    1. A. Painting within the exhibition hall is prohibited (except for unavoidable repair work, which requires SETEC approval).
    2. B. The use of electric saws, grinders, and other electrical work tools is prohibited.
    3. C. The use or entry of hazardous materials (flammable substances, heaters, electric heating devices, open flames, etc.) is strictly forbidden.